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Purpose:
The purpose of this policy is to establish guidelines for the COVID-19 vaccination requirement within our organization to ensure the health and safety of our employees, clients, and community.

Policy:

  1. COVID-19 Vaccination Requirement:
    a. All employees, contractors, and visitors must provide proof of full vaccination against COVID-19 (SARS-CoV-2) as defined by the relevant health authorities.
    b. Full vaccination refers to completing the recommended dosage regimen for the authorized COVID-19 vaccines.
    c. Individuals who are unable to receive the COVID-19 vaccine due to medical reasons or religious beliefs must provide appropriate documentation and may be subject to alternative safety measures as determined by the organization.
  2. Documentation:
    a. Employees must provide documentation of their COVID-19 vaccination status to the designated HR department or administrative personnel.
    b. Documentation may include vaccination cards, digital vaccine records, or official certificates issued by healthcare providers or public health authorities.
  3. Compliance:
    a. Compliance with this policy is mandatory for all employees, contractors, and visitors.
    b. Failure to comply with the vaccination requirement may result in disciplinary action, up to and including termination of employment or contract.
  4. Privacy and Confidentiality:
    a. All vaccination-related information provided by employees will be treated as confidential medical information and will be stored securely in accordance with applicable privacy laws and regulations.
    b. Disclosure of vaccination status to supervisors or colleagues will be strictly voluntary.
  5. Accommodations:
    a. The organization will provide reasonable accommodations for individuals with medical conditions or religious beliefs that prevent them from receiving the COVID-19 vaccine, in accordance with applicable laws and regulations.
    b. Alternative safety measures may include remote work arrangements, enhanced personal protective equipment (PPE), or other measures determined on a case-by-case basis.
  6. Education and Awareness:
    a. The organization will provide education and resources to employees regarding the importance of COVID-19 vaccination, vaccine efficacy and safety, and available vaccination sites and resources.
    b. Employees are encouraged to stay informed about COVID-19 updates and recommendations from public health authorities.
  7. Updates and Amendments:
    a. This policy may be updated or amended as necessary based on changes in public health guidance, legal requirements, or organizational needs.
    b. Employees will be notified of any updates or changes to the policy in a timely manner.

Implementation:
This policy shall be communicated to all employees, contractors, and relevant stakeholders and shall be effective immediately upon issuance.

Review:
This policy shall be periodically reviewed and evaluated to ensure its effectiveness and compliance with applicable laws and regulations.